Plan of Service Part 1

Sullivan BOCES SLS ***FIVE YEAR LIBRARY SYSTEM PLAN OF SERVICE (School Library Systems) 2011-2016

 

SECTION 1 - GENERAL INFORMATION

July 1, 2011 - June 30, 2016
Sullivan BOCES School 1.1 Name of System Library System
1.2 Street Address 6 Wierk Avenue
1.3 City Liberty
1.4 Zip Code 12754
1.5 Four Digit Zip Code
Extension (enter N/A 2116 if unknown)
1.6 Telephone Number (845) 292-0246 (enter 10 digits only)
1.7 Fax Number (enter 10 (845) 292-0056 (digits only)
1.8 Name of System Lynn Miller Director
1.9 E-Mail Address of lynn.miller@scboces.org the System Director
1.10 System Home Page sullivansls.org URL
1.11 URL of Current List of Members: http://www1.youseemore.com/Sullivan/directory.asp
1.12 Date of Establishment 7/1/1985
1.15 Square Mileage of 1,073System Service Area
1.16 Population of System N/A Service Area
1.17 Type of System SLS

 

 

SECTION 2 - SYSTEM GOVERNANCE: BYLAWS

2.1 URL of Current Governing By Laws: http://www1.youseemore.com/Sullivan/about.asp?p=9

 

 

APPOINTMENT/ELECTION OF SYSTEM BOARD/SYSTEM COUNCIL

2.2 System Board /
System Council
Appointment/Election
- Indicate whether the
System Board / E - System Board / System Council Members are elected
System Council
Members are
appointed or elected
(select one).
2.3 Indicate by whom the System Board / System Council The members are elected by the current council members. Members are appointed/elected.

 

 

ADVISORY GROUPS


2.4 Advisory Groups - Indicate the groups that advise the System Board / System Council. (check all that apply):
g. School Library Yes
System Council
h. Communications Yes
Coordinators
i. Co-ser Advisory No
Committee
j. Other (specify using No
the State note)

 

 

SECTION 3 – PLANNING

 

NEEDS ASSESSMENT AND DEVELOPMENT OF THE PLAN

3.1 Provide a summary describing the We looked at the results from the last few years' evaluations to begin our planning. Then we met as a processes used to discuss and brainstorm solutions and other plans for the future. As we worked throughout the year, we assess needs in the revised our Plan of Service for thie next five years knowing that funding would affect our ability to do development of the activities.
Plan of Service.
3.2 Identify the groups involved in Last year's council members as well as this year's were the ones invloved in the planning. They reviewed development of the activities and the evaluation results as well.
Plan of Service and each group's role.

APPROVAL OF THE PLAN

3.6 Describe the process for approval of the Plan of Service. The council has been actively involved in the Plan of Service development starting last year and continuing School library present. They voted on the plan included in this process in February 2012. Systems must include the Council's role in the approval.

EVALUATION

3.7 Describe the information to be collected in order to For the different elements of the POS, our council members complete an anonymous end-of-year evaluation evaluate and our services and activities. They are very truthful of their perception on our services. Determine members' satisfaction with the system's services.
3.8 OPTIONAL - Provide the URL of https://docs.google.com/spreadsheet/viewform?formkey=dE1STmViNk5WX01NYU1DTFdZRzZSVGc6MQ#the related evaluation form(s). 3.9 OPTIONAL - Provide the URL of the results of the http://www.youseemore.com/Sullivan/about.asp?p=10 evaluation by members.
3.10 Describe how the information on customer satisfaction We look at the evaluation results to determine any and all changes that need to be made as well will be used to shape as new the system's plan in services the SLS can provide. The next year or in the following planning cycle.

REVISION PROCESS3.11 Describe the process for revising the system's Plan of Service for Each year, the council will devote time to review our current POS and make changes and revisions as submission to the the coming year. These will be submitted to DLD for approval. New York State Education Department/New York State Library.

SECTION 4 - GOALS/RESULTS

4.1 The Library System's Mission Statement (Refer to the The mission of the Sullivan County BOCES School Library System is to be instructional partners in preparing Introduction, page 1, life-long learners for the 21st century. Of the Instructions for the definition of the mission statement). Minimum Requirement for questions 4.3 though 4.12 and 4.14 - complete one repeating group for each topic of every element.
Element 1 - RESOURCE SHARING Cooperative Collection Development Plan 4.2 Provide the URL of the 2011-2016 Cooperative Collection Development (CCD).
URL: http://www1.youseemore.com/Sullivan/about.asp?p=8

4.3 Element 1 - RESOURCE SHARING Union Catalog

1. Goal Statement The SLS will maintain, expand and update the integrated library system for all members.
2a. Year 1 Yes
2b. Year 2 Yes
2c. Year 3 Yes
2d. Year 4 Yes
2e. Year 5 Yes
3. Intended Result(s) Union catalog is a current accurate reflection of regional holdings.
4. Evaluation Method(s) Member libraries will determine the accuracy of their holdings based on inventory reports.

4.4 Element 1 - RESOURCE SHARING: Delivery

1. Goal Statement The SLS will increase satisfaction of inter-system delivery services.
2a. Year 1 Yes
2b. Year 2 Yes
2c. Year 3 Yes
2d. Year 4 Yes
2e. Year 5 Yes
3. Intended Result(s) Continue use of busmail and/or electronic delivery system.
4. Evaluation Method(s) Year end evaluation will show the number of members satisfied with delivery services.

4.5 Element 1 - RESOURCE SHARING: Interlibrary Loan

1. Goal Statement The SLS will facilitate efficient ILL usage for its members.
2a. Year 1 Yes
2b. Year 2 Yes
2c. Year 3 Yes
2d. Year 4 Yes
2e. Year 5 Yes
3. Intended Result(s) Members will use Union Catalog and SEAL for ILL purposes.
4. Evaluation Method(s) ILL statistics will show usage of inter-system loans.
4.6 Element 1 - RESOURCE SHARING

Other (Optional)

1. Topic NOVELny databases.
2. Goal Statement Increase awareness and usage of the NOVEL databases.
3a. Year 1 Yes
3b. Year 2 Yes
3c. Year 3 Yes
3d. Year 4 Yes
3e. Year 5 Yes
4. Intended Result(s) Provide access to information in the most cost effective and efficient manner.
5. Evaluation Method(s) NOVEL usage reports are provided to the system.
1. Topic CCD Materials
2. Goal Statement The SLS will facilitate usage and awareness of CCD materials among members.
3a. Year 1 Yes
3b. Year 2 Yes
3c. Year 3 Yes
3d. Year 4 Yes
3e. Year 5 Yes
4. Intended Result(s) Improve sharing of CCD resources as a result of availability in union
catalog.
5. Evaluation Method(s) Information will be gathered from the CCD section of the end of year system evaluation.

4.7 Element 2 - SPECIAL CLIENT GROUPS

1. Topic Special Clients
2. Goal Statement The School Library System will identify school, BOCES, community and statewide organizations which materials, services, and/or consultants to clients with special needs.
3a. Year 1 Yes
3b. Year 2 Yes
3c. Year 3 Yes
3d. Year 4 Yes
3e. Year 5 Yes
4. Intended Result(s) The school library system will partner with other school and community agencies to provide needed services clients with special needs.
5. Evaluation Method(s) The School Library System will have an evaluation section on this topic in its annual evaluation form meeting client needs.
1. Topic SPECIAL CLIENTS GROUP
2. Goal Statement The SLS will facilitate the usage and awareness of assistive technolgy for clients with special needs.
3a. Year 1 Yes
3b. Year 2 Yes
3c. Year 3 Yes
3d. Year 4 Yes
3e. Year 5 Yes
4. Intended Result(s) Implement usage of assistive technology for clients with special needs.
5. Evaluation Method(s) The end of training session evaluations will demonstrate the usage of the resources included in assistive training.
1. Topic SPECIAL CLIENT GROUPS
2. Goal Statement Vision impaired/blind clients will be provided with information and materials from the New York State the Blind &Visually handicapped.
3a. Year 1 Yes
3b. Year 2 Yes
3c. Year 3 Yes
3d. Year 4 Yes
3e. Year 5 Yes
4. Intended Result(s) All special clients will receive the types of materials and services they need to be successful.
5. Evaluation Method(s) The School Library System will have an evaluation section on this topic in its annual evaluation form meeting client needs.
1. Topic SPECIAL CLIENT GROUPS
2. Goal Statement Students with developmentally and learning disabilities would have their special needs discussed with SE-TASC personnel, all patrons will have access to SETRC materials through the SLS Union Catalog 3a. Year 1 Yes
3b. Year 2 Yes
3c. Year 3 Yes
3d. Year 4 Yes
3e. Year 5 Yes
4. Intended Result(s) All special clients will receive the types of materials and services they need to be successful.
5. Evaluation Method(s) The School Library System will have an evaluation section on this topic in its annual evaluation form meeting client needs.
1. Topic SPECIAL CLIENT GROUPS
2. Goal Statement The SLS will provide access to library materials for At-risk students that are appropriate to their needs.
3a. Year 1 Yes
3b. Year 2 Yes
3c. Year 3 Yes
3d. Year 4 Yes
3e. Year 5 Yes
4. Intended Result(s) All clients will receive the types of materials and services they need to be successful.
5. Evaluation Method(s) The School Library System will have an evaluation section on this topic in its annual evaluation form meeting client needs.

4.8 Element 3 - PROFESSIONAL DEVELOPMENT AND CONTINUING EDUCATION

1. Goal Statement The SLS will provide opportunities for professional development.
2a. Year 1 Yes
2b. Year 2 Yes
2c. Year 3 Yes
2d. Year 4 Yes
2e. Year 5 Yes
3. Intended Result(s) To keep school library personnel informed of new information relevant to their profession.
4. Evaluation Method(s) The annual offerings and participants will be logged and compared from year to year.
1. Goal Statement The SLS will ensure continuing education meets member needs and requests.
2a. Year 1 Yes
2b. Year 2 Yes
2c. Year 3 Yes
2d. Year 4 Yes
2e. Year 5 Yes
3. Intended Result(s) Plan future continuing education and trainings based upon member needs and requests.
4. Evaluation Method(s) Evaluation of continuing education and trainings by members via a survey.
1. Goal Statement The SLS will ensure continuing education meets member needs and requests.
2a. Year 1 Yes
2b. Year 2 Yes
2c. Year 3 Yes
2d. Year 4 Yes
2e. Year 5 Yes
3. Intended Result(s) The SLS will work with school districts to provide training for substitutes of library staff.
4. Evaluation Method(s) Participation in training for substitutes will be done as requested.
1. Goal Statement The SLS will facilitate training or PD for its members on the implementation of Common Core Learning for grades K-12.
2a. Year 1 Yes
2b. Year 2 Yes
2c. Year 3 Yes
2d. Year 4 Yes
2e. Year 5 Yes
3. Intended Result(s) Increased awareness of informational texts for the purpose of teaching and promoting literacy.
4. Evaluation Method(s) The School Library System will have an evaluation section on this topic in its annual evaluation form meeting prof. dev. needs.

4.9 Element 4 - CONSULTING AND DEVELOPMENT SERVICES

1. Goal Statement The SLS will provide consulting and technical assistance as requested or needed by member libraries.
2a. Year 1 Yes
2b. Year 2 Yes
2c. Year 3 No
2d. Year 4 Yes
2e. Year 5 Yes
3. Intended Result(s) Member libraries will receive support for their programs, services and training.
4. Evaluation Method(s) This will be an element of the year-end survey.

4.10 Element 5 - COORDINATED SERVICES

1. Goal Statement The SLS will provide coordinated services for its members.
2a. Year 1 Yes
2b. Year 2 Yes
2c. Year 3 Yes
2d. Year 4 Yes
2e. Year 5 Yes
3. Intended Result(s) The SLS will coordinate the purchase of items (databases, hardware/software and CCD materials) for to reduce their cost.
4. Evaluation Method(s) The year end evaluation will show the number of members satisfied with the coordinated services.

4.11 Element 6 - AWARENESS AND ADVOCACY

1. Goal Statement Encourage members to participate in local, regional, statewide, and national professional networking.
2a. Year 1 Yes
2b. Year 2 Yes
2c. Year 3 Yes
2d. Year 4 Yes
2e. Year 5 Yes
3. Intended Result(s) Participation in professional organizations increases.
4. Evaluation Method(s) Track membership of local librarians through membership reports of the organizations.
1. Goal Statement The SLS will inform the community at large about the services and resources available at their libraries.
2a. Year 1 Yes
2b. Year 2 Yes
2c. Year 3 Yes
2d. Year 4 Yes
2e. Year 5 Yes
3. Intended Result(s) Increase the awareness of SLS service and resources.
4. Evaluation Method(s) Track visits to the system website via the counter. Circulation statistics will be gathered to show materials community members.
1. Goal Statement Increase lobbying efforts for library financial support.
2a. Year 1 Yes
2b. Year 2 Yes
2c. Year 3 Yes
2d. Year 4 Yes
2e. Year 5 Yes
3. Intended Result(s) Increase the awareness of SLS service and resources.
4. Evaluation Method(s) Increased funds available to school libraries and school library systems.
1. Goal Statement Increase lobbying efforts for library financial support.
2a. Year 1 Yes
2b. Year 2 Yes
2c. Year 3 Yes
2d. Year 4 Yes
2e. Year 5 Yes
3. Intended Result(s) Increased financial support for library systems.
4. Evaluation Method(s) Our system used the NYLA and NYSUT website to send letters to legislators and the governor regarding funding.

4.12 Element 7 - COMMUNICATIONS AMONG MEMBER LIBRARIES

1. Goal Statement The SLS will facilitate communication among its members.
2a. Year 1 Yes
2b. Year 2 Yes
2c. Year 3 Yes
2d. Year 4 Yes
2e. Year 5 Yes
3. Intended Result(s) All system members contribute ideas and information for the benefit of all.
4. Evaluation Method(s) Track the communication on the system listserv.

Element 7 - COMMUNICATIONS AMONG MEMBER LIBRARIES

4.13 Provide the URL for http://www1.youseemore.com/Sullivan/about.asp?p=6 the Member Plan

4.14 Element 8 - COOPERATIVE EFFORTS WITH OTHER LIBRARY SYSTEMS

1. Goal Statement The SLS will share expertise, work cooperatively and develop regional programs and grant projects when appropriate.
2a. Year 1 Yes
2b. Year 2 Yes
2c. Year 3 Yes
2d. Year 4 Yes
2e. Year 5 Yes
3. Intended Result(s) The SLS will work with other regional library systems to implement professional development opportunities Fall Into Books and partnerships like the Summer Reading Program and Mock Book Awards round tables.
4. Evaluation Method(s) End of year survey will record participation in co-sponsored events as well as grant projects.

4.15 Element 9 - OTHER (Optional)

- If there are other elements in the System's Plan of Service not listed above, complete one repeating for each element.
1. Element
2. Topic
3. Goal Statement
4a. Year 1 No
4b. Year 2 No
4c. Year 3 No
4d. Year 4 No
4e. Year 5 No
5. Intended Result(s)
6. Evaluation Method(s)

ASSURANCE

5.19 The Library System's Plan of Service was developed in accordance with provisions of Education Law and the Regulations of the Commissioner and 02/07/2012 the requirements of the New York State Library, and was reviewed and approved by the Library System Council on (date - mm/dd/yyyy).

APPROVAL

5.20 The Library System's Plan of Service was reviewed and approved by the New York State Library on (date - mm/dd/yyyy)